Indiana Residence Hall Organization

Everything a Hoosier Communication Coordinator needs to know!

Duties of HCC

Create a delegation that will attend IRHOC. You will need to form a delegation…usually through application, obtain delegate information, fill out the registration forms, get a check cut to pay for the conference, hold delegation meetings, create a delegation banner, roll call, etc, find a delegation leader, and of course GET YOUR DELEGATION TO THE CONFERENCE!!!

Re-affiliate with IRHO.

Participate in IRHO activities such as fundraisers and being in attendance for meetings

Represent your school in the IRHO business meetings during IRHOC and FBM

Review the governing documents, proposed bids and proposed legislation before meetings so you are in the know as to what is going on and can participate in the discussions.

Post a monthly on the IRHO forum

Use the IRHO list serves to ask for opinions or suggestions on something, to keep in touch with each other, to respond to emails sent out by others on the list serve.

Maintain contact with the Directorship

Continue to communicate with the HCC’s and be the link between your host school and IRHO

Lastly HAVE FUN!!!

Relationship with School & IRHO

The relationship with each member school and IRHO is vital to our organization. It is the foundation with which communication and leadership occur. It is important for each HCC to be talking with their school about concerns or accomplishments and letting the other HCC's and Directorship know what is going one. If you are sitting in a GA or E-Board meeting and someone is talking about a problem going on within your halls, you should think to yourself, "Hey, I should email the listserv and post to the Forum to see what other schools are doing about this problem!"

It's important to know that you are NOT alone in this. This goes for your school as well. Each school faces similar problems and has dealt with many of the same issues. It is great to hear other ideas of how things were solved. Also, it is great to hear about an awesome program or initiative that went on at your school. It is important to provide both the positive and negative sides of what is happening at your school.

FBM and IRHOC are two great times to talk with people and build relationships that are sustained over the Forum, listserv and Facebook. It is important to invest time each week to look up answers and find creative programs for your school! IRHO is here as a communication link for everyone in Indiana!

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HCC Points
The new point system is going to include the HCC’s school, not just the HCC. The incentive is going to be an award at the end of the year. It also will be used as eligibility for HCC of the year. This will be used to give more motivation for the HCC and their school to become active in IRHO.

Conference attendance points:

Each delegate will receive 2 points

All the items listed, once completed, will be rewarded 5 points:

Replying to a monthly post, after first initial post

Posting on the IRHO Forum

Program presenting at conference (5 points per program)

Replying to Directorship e-mail if a response is needed

All the items listed, once completed, will be rewarded 10 points:

Monthly Reports

First to reply to Directorship e-mail if a response is needed

All the items listed, once completed, will be rewarded 20 points:

Writing/presenting a bid

Writing legislation (per school)

Write a newsletter article

FBM attendance

IRHOC attendance

Hosting FBM or IRHOC

After talking to the Directorship, we will have goals setup for each HCC and their school. Hopefully by FBM each HCC will have 75 points. In order to be eligible for HCC of the year, 200 points must be acquired. We feel that this is a goal that can be easily reached by being an active member of IRHO.

We will let each school know their points acquired. We also will let all of the schools know how is in the lead. However, the points of the lead school will not be shared. This, hopefully, will inspire some friendly competition to see who has the lead points.

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Lingo

IRHO Acronyms

FBM Fall Business Meeting, which is held at a member school.

HCC Hoosier Communications Coordinator - A member school's liaison to IRHO

IRHO Indiana Residence Hall Organization

IRHOC Indiana Residence Hall Organization Conference

ADA Assistant Director of Administration

ADC Assistant Director of Communication

IRHO Directorship The leaders of IRHO. This group consists of the Director, Assistant Director of Administration, Assistant Director of Communication, Parliamentarian, and Advisor.

Other State/Provencal Organizations

IRHA Illinois Residence Hall Association

MORHA Michigan Organization of Residence Hall Associations

WURHA Wisconsin United Residence Hall Association

ORHA Ontario Residence Hall Association

Related Groups

GLACURH Great Lakes Association of College and University Residence Halls

NACURH National Association of College and University Residence Halls—composed of the 8 regions of Residence Organizations

NCC NACURH Communications Coordinator

NIC National Information Center—information from NACURH can be located here

NRHH National Residence Hall Honorary

NSRO National Service and Recognition Office - NRHH National Office and other merchandise for NACURH

OCM On Campus Marketing- NACURH's Corporate Sponsor who provides services for member schools.

OTM Of The Months—used to recognize outstanding students or programs at member schools and submitted to the region.

RCC Regional Communications Coordinator—our link from Indiana to the region.

RFI Resource File Index—a catalog of programs that other colleges and universities have compiled.

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IRHO Calendar

September

Monthly Due

Registration for FBM Opens/Closes

Bids/Legislation for FBM Due

October

Monthly Due

FBM Occurs!

IRHOC Chair(s) update at FBM

Advisor-Elect starts working with IRHO

November

Monthly Due

GLACURH Occurs

Start working on Bids for IRHOC

December

Monthly Due

Registration for IRHOC Opens

Continue Working on Bids for awards and IRHO Positions

January

Monthly Due

IRHOC Registration Closes

Award/Positional Bid Intents Due

Award/Positional Bids May be Due

February

Monthly Due

IRHOC Occurs!!

New Advisor and Directorship begin Term

Annual Awards given at Closing Banquet

March

Monthly Due

GLACURH No-Frills Occurs

April

Monthly Due

New HCC's Elected at Member School

May-August

Monthly Due

Continue Communication with Directorship and other HCC's

Directorship Meets for Retreat

NACURH Occurs

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Navigating the Website

Directorship Tab:

This lists the contact information and personal information of all of the Directorship members and the Chairs for the Conferences and Meetings.

Schools Tab:

This is a list of all of our current and past member schools and some information about each of them!

Documents Tab:

This is all current information about the Governing Documents, Affiliation Form, Conference Agreement Form, Bid Guides and HCC Manual can be found. A great resource when learning about IRHO.

History Tab:

Provides details of who the Directorship was, past award winners and host schools for conferences and meetings. It's a great way to get your school informed about how involved you have been in IRHO.

Conferences Tab:

A list of all of the conferences, both IRHO and NACURH-related, that happen in the year. It gives you a host school and contact information for each conference.

Bids Tab:

This is where all the information about current bids, legislation and information for meetings is help. Each conference or meeting a Survival Guide will go out and it can be found here. Also, the Bid Index with many of the past award bids are here for you to enjoy and help write your own award!

Contacts Tab:

Email addresses for all current member schools HCC's and Directorship. A great way to get a hold of someone to help you work on IRHO topics.

Forum Tab:

This is where you Post Your Monthly (as stated in the calendar above). You will have access to post, reply and start new discussions for the other HCC's and Directorship of IRHO!

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